Guidelines for Officers, Delegates to House of Delegates, Members-at-Large
and District Representatives (09/19/05)
A. Chair
1. Schedule and preside over all meetings of the Section and of the Executive
Committee; prepare an agenda for each meeting.
2. Assign officers to act as
liaison to the District Representatives and the Co-Chairs of the Standing
Committees.
3. Annually in June reappoint Chairs of the Standing Committees,
Delegates to House of Delegates and Members-at-Large for terms beginning June 1;
appoint two additional members of the Nominating Committee (which consists of
immediate past chair and two prior past chairs).
4. Arrange for response to
requests for information or action by the Section.
B. First Vice-Chair
1. Act as Chair in the absence of the Chair.
2. Plan and arrange for the
Summer Meeting preceding the year in which he or she becomes Chair, including
the CLE program, featuring committee activities.
3. Plan and arrange for the
Annual Meeting preceding the year in which he or she becomes Chair, including
the CLE program, featuring committee activities.
4. Act as liaison to the
District Representatives and the Co-Chairs of the Standing Committees as
requested by the Chair.
5. Assist the Chair as requested.
C. Second Vice-Chair
1. Act as Chair in the absence of the Chair and First Vice-Chair.
2.
Monitor the Section’s budget and report to the Executive Committee.
3. Act as
liaison to the District Representatives and the Co-Chairs of the Standing
Committees, as requested by the Chair.
4. Select location and date of Summer
Meeting preceding the year in which he or she becomes Chair.
5. Assist the
Chair as requested.
D. Secretary
1. Keep a record of all proceedings at all meetings of the Section and the
Executive Committee, including taking attendance at meetings of the Executive
Committee.
2. Mail or cause to be mailed notices of all meetings of the
Executive Committee.
3. Act as custodian of all books, papers, documents and
other property of the Section, except money.
4. Assist the Chair as
requested.
E. Delegates to House of Delegates
1. Attend meetings of House of Delegates as representatives of the Executive
Committee. In absence of guidance from the Executive Committee, obtain guidance
from the Chair as to reports to make to and votes in the House of
Delegates.
2. Report back to the Section on meetings of the House of
Delegates.
F. Members-at-Large
1. Assist the Chair as requested.
G. District Representatives
1. Identify the committees or sections of local bar associations that deal
with real property law issues (e.g., the Real Property Law Committee of the
Association of the Bar of the City of New York) and act as liaison to those
committees/sections, including requesting and forwarding to the Executive
Committee copies of minutes of the proceedings of those committees/sections and
other written material obtained from them.
2. Forward to local real property
law committees/sections copies of minutes of Executive Committee meetings and
other written material that has been circulated to Executive Committee
members.
3. Coordinate recruiting efforts with the Chair and members of the
Membership Committee, and actively promote among lawyers in the District
membership in the NYSBA and the Real Property Law Section.
4. Represent Real
Property Law Section members who practice in the District by advising them of
current issues being dealt with by the Executive Committee, soliciting the views
of members and conveying those views to the Executive Committee. (See below
about active roles in surveys of Section members.)
5. Establish and maintain
contact with law schools within the District, advising law students of the
opportunities and benefits of membership in the NYSBA, and generally acting as
liaison between law schools and the NYSBA and the Real Property Law
Section.
6. Advise the Executive Committee of local legislation, legal
developments, etc., that might be of general interest.
7. Take an active role
in soliciting responses to surveys or other inquiries from the Section, such as
a survey dealing with recently enacted or pending legislation or other issues
being addressed by the Executive Committee.
8. Generally assist the Executive
Committee & its officers with Committee and Section activities.
